As an entrepreneur, you are very aware of the delicate balancing act that goes into having every internal aspect of your business under control. Most entrepreneurs know that organization is very important in running a business. Upon starting their venture in the business world, most entrepreneurs are very keen in organizing. However, in the long run, getting organized and staying that way will eventually be kept back or left behind. They will concentrate more in closing sales and gaining revenue. Recent reports and surveys reveal that many small business owners tend to struggle in organizing their business and staying that way. Although many entrepreneurs believe that their business will improve with better organization, they admit that getting organized is one of the many important business tasks that they loathe.
Yet, it is still noteworthy to stress out that getting organized is not easy said and done. Although it is deemed important to organize, managing all aspects in a business may not always be that simple and trouble-free.
Now, you may ask these questions: What is the importance of organization in your business? How can it help you gain leverage and earn success? Are there simple tips to start organizing your business? Where do you start organizing your business?
Organized Small Business: How Significant Is Getting Organized?
Imagine the embarrassment when you failed to prepare for an important meeting, the frustration when you can’t find important documents and files, the disappointment when you overlooked an important appointment to a potential client, or the dismay when you forgot to pay utility bills on time. These are just some of the hassles you can encounter when you are disorganized in your business. You may consider these as unfortunate yet rare business troubles at first. But when these become habitual, you are definitely bound to fail and lose your hard-earned business.
I believe you have at least once told yourself that you, your business, and your employees can work efficiently and productively with better organization. In the business world, every second counts and time is considered as money. When you are an organized entrepreneur, every second that you work quickly and efficiently will count towards your aim to be successful. This will simply mean that the more organized you are, the more efficient and productive you will be. Better organization equals more time to work effectively and earn more money. It is as simple and as important as that.
Your marketing expertise and PR skills will be of no use at all when you fail to organize every aspect of your business. If you are organized, you can run your business smoothly. This will be evident on your profits or revenue. Organization should start with you as the owner. Eventually, your employees will learn how to organize well and in the end will benefit your customers.
Better organization in the office and in your business as a whole will keep you on track from your initial client to the sale of your product or service. You will find your business booming when you are organized instead of plummeting as you spend countless precious moments running around in circles trying to whip out your office into shape.
Organized Small Business: Tips To Get Organized
Many entrepreneurs have the strong desire to get and stay organized but they lack the discipline. They usually rely on complex methods and complicated planners to organize every aspect of their business yet end up not doing anything to better their organization. Moreover, most entrepreneurs don’t even know how and where to start.
Here are some of the tips to help you keep your small business organized. These simple tips will not only relieve your stress, but also assist you to stay profitable.
Gather and Keep All Vital Business Files Organized.
Maintain an electronic filing system. Today, most business rely much on computers, computer applications and software, and other computer resources to keep their business records and files. You need to create and maintain a filing system to keep your important business documents, images and work files. Aside from storage, an electronic filing system will make it easy for you to locate documents and files when you need them.
In your filing system, you need to organize your work files in separate folders. You can create folders for your personal information, business plans, sales, marketing and advertising, financial information, inventories, design logos and themes, legal documents, and human resources. You must also make individual folders for every product you manufacture or service you offer.
A smart entrepreneur keeping an electronic filing system is wiser when he keeps a back up of your important files. So, make sure you do.
De-clutter your storage space. Instead of wasting your precious time in looking for important business items through cluttered storage spaces, you should spend considerable time and effort to keep these storage spaces organized. Being busy is not a very good excuse for entrepreneurs to just stuff things in their cabinets and closets to keep them out of sight. If the time comes when they need those things, they will be so stressed out just looking through those crammed storage spaces. Shelves, cabinets, and closet should be properly labelled. Make sure you store things in their proper storage spaces and misplaced things should be returned to correct storage spaces as soon as they are discovered.
Manage Paperwork. Any business will surely deal with a lot of paperwork. From catalogs to emails, from memos to bills, all these important documents will end up in a big pile. You need to get a control over important paperwork. Just like how electronic files are stored in an electronic filing system, you need to designate filing cabinets and closets for your paperwork.
Set Goals For Yourself.
Define your goals and plans. A conscious awareness of your business’ vision and objectives will keep you on track. When you have clearly defined goals and aims, you will always stay focused and avoid projects and activities that are not in agreement with your business plans and goals. Make sure to write your goals so you can evaluate them regularly.
Set goals that are SMART. S= Specific, M= Measurable, A= Achievable, R= Rewarding, and T= Timely.
Look ahead and plan accordingly. With your business goals, you need to have the activities (meetings, conferences, seminars, expos, etc.) that will help you achieve them. Create a To Do list and calendar your weekly activities. Start planning today and not tomorrow. Review your To Do list daily and remove all those activities that you have already accomplished. Your calendar will be your reference for future business activities.
Without planning and scheduling, many small businesses fail because they didn’t spent time, effort, and thought to achieve their objectives.
Motivate Your Employees.
Treat your employees as your equal. They are your company’s source of creativity and productivity. These are the people that can make or break your business. Encourage them to keep their own To Do list and calendars to always remind them of your company objectives, their routine tasks, and future business activities.
In the small business world, organization can be a difference between success and insanity. Getting all your business stuff and things organized will keep you sane and focused on your goals. Use these tips to start your drive towards better organization. Staying organized will help you stay consistent throughout your business which can be reflected on your increasing profit and satisfied customers.